STANDING ORDERS

1. Meetings
a) Meetings are to be held on the first Thursday of the following months:- March, May, July, September and November and the second Thursday in January.
b) Annual General Meetings shall be held at the November meeting each year.
c) The Officers elected assume office immediately after election
d) If the Chairman and Vice-Chairman are absent at any meeting, Council shall elect from those present a member to act as Chairman for the meeting or until the Chairman or Vice-Chairman arrives at the meeting.
e) Visitors should as a General principle not be excluded from discussion of business but this at the Chairman's discretion.

2. Membership
a) Prospective Members shall attend a meeting, pay their annual subs and become a Member.

3. Council
a) The Council shall consist of the Hon Life President, Chairman, Vice-Chairman, Secretary, Treasurer, the Immediate Past Chairman and the Founders: Nick Alexander, John Ross-Barnard, Julian Smith, Doug Black, Ronnie San and Nigel King.
b) Three Council members which must include a Founder constitute a quorum.

4. Subscriptions
a) The annual subscriptions should be such a sum as shall be decided upon from time to time. The amount of the annual subscription for the current year should be decided upon at the Annual General Meeting. This amount is currently zero, expenses are covered by a one pound levy on the cost of meals.
b) A Member having confirmed his intention to attend a meeting and failing to advise the Secretary by 12 noon on the Friday before the meeting of his subsequent intended absence shall pay the cost of the meal to LL funds.
c) If the Secretary has been informed of a Members intention to bring a guest and subsequently the guest does not partake of the meal or does not attend the meeting the Member shall pay the cost of the meal if incurred.
d) A Member failing to advise the Secretary by 12 noon on the day before the meeting of his intention to bring a guest shall pay the sum of 0.50 into LL funds.

5. Account Payments.
a) LL cheques must be signed by any two of the following officers: Chairman, Vice-Chairman, Secretary , Treasurer.
b) Any Council member shall have authority to expend individual sums not exceeding 50.00 per receipt from the General LL account provided that any such expenditure shall be reported to the next meeting.

6. Purchases
LL will purchase adequate pins to enable each Member and each Visitor to be presented with one.

7. Voting Procedures for Offices at the Annual General Meeting.
Where there is more than one nomination for a post at the Annual General Meeting the candidate with the simple majority shall be deemed the winner. Voting shall be by show of hands unless there is more than one nomination for a post, in which case a secret ballot will be held.

8. Amendment to Standing Orders
a) Any amendment to the Standing Orders can only be made at the Annual General Meeting or at any Regular Meeting where at least 14 days notice have been given to the Members in writing outlining the proposed amendment/s.
b). Notification of changes to standing orders will be by publication on the London Lunchtimers website and email to the members.

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